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Council strategies and policies
Procurement - Code of Conduct
- Relationships
- Outside commitments and personal/business interests
- Separation of roles during tendering
All Adur District Council employees must abide by the Procurement Code of Conduct. Employees must declare their interests in existing or potential contractors, and state if the connection is a private, social, domestic or professional one.
The following information is extracted from our organisation's full code of conduct and details how we conduct our business with suppliers. The numbers correspond with the numbers used in the full code of conduct, and therefore do not run in sequence here.
Relationships - code of conduct for employees
With contractors -You must declare your relationship to your immediate supervisor in writing all relationships of a business or private nature with existing contractors, or potential contractors. Orders and contracts must be awarded on merit and no special favour should be shown to businesses in which you have a financial interest or which are run by, for example, friends, partners or relatives. If you have such an interest you must not be involved in any way in awarding any work or orders.
Outside commitments and personal/business interests
You will be required to follow Adur District Council's rules on the ownership of intellectual property or copyright if you are responsible for creating any during your employment.
You must declare in writing to your immediate supervisor any financial or non-financial interests that you consider could bring about conflict with Adur District Council's interests.
You must inform your immediate supervisor in writing if you become aware that Adur District Council is entering a contract in which you have a direct financial interest. If you hold a comparatively small number/value of shares in a national company you are not required to inform Adur District Council.
Separation of roles during tendering
If you are :
- involved in the tendering process and are dealing with contractors, you must be clear on the separation of client and contractor roles. Managers who have both a client and contractor responsibility must be aware of the need for accountability and openness
- in a contractor or client unit, you must exercise fairness and impartiality when dealing with all customers, suppliers, other contractors and sub-contractors
- privy to confidential information on tenders or costs for either internal or external contractors, you must not disclose that information to any unauthorised party or organisation
- contemplating a management buyout, you must, as soon as you have formed a definite intent, inform your immediate supervisor and withdraw from the contract awarding processes.
You must ensure that no special favour is shown to current or recent former employers, employees or their partners, close relatives or associates in awarding contracts to businesses run by them or employing them in a senior or relevant managerial capacity. This applies in relation to Adur District Councillors as well.
